Team "Print!"

rabiakhatun

The cost of printing paper materials is one of the company's major expense items. Interestingly, even with the transition to electronic document management, the expected reduction in paper consumption often does not occur, as a result, medium and large businesses spend millions of rubles on these purposes annually. According to analysts , such expenses make up to 14% of the organization's revenue, while 17% of printed materials are not used by employees.

More serious problems often arise, such as those related to the security of printed documents and access control. Against this background, businesses content writing service are increasingly interested in print management systems. Therefore, the global market for such solutions will grow by 15% annually in the next five years.

Domestic organizations began to think seriously about document costs only in the spring of 2022, when several pulp and paper mills suspended their operations due to a shortage of bleaching agent. Paper prices increased six to eight times in a matter of days: 500 A4 sheets cost an average of about 2 thousand rubles. By the summer, prices stabilized, but entrepreneurs faced the issue of optimizing paper use.



I would like to point out that printing documents requires costs not only for paper media – you need cartridges, parts for regular maintenance and repair of equipment.

It is extremely difficult to organize document printing management without automation tools

Employees may print unnecessary documents, sometimes use printers for personal needs. It is not uncommon to encounter ordinary theft of consumables. All this is an extra burden on the company's resources.

Print management systems can reduce costs by an average of 30%

This result is achieved due to:

authorized access to printing;
monitoring the technical condition of equipment for its timely maintenance;
implementation and compliance with the printing policy.
Printing becomes transparent and manageable – it is clear where and why each sheet of paper went. If necessary, you can set a printing limit, for example, 100 sheets per employee per week.

It becomes clear how many cartridges need to be purchased or when to send the printer for repair. Moreover, such

systems can warn you about which devices are being used less frequently and suggest ways to optimize your equipment fleet

All this allows you to save money: excess cartridges do not gather dust in cabinets, and the wage fund for technical specialists is reduced.

According to our calculations, by using print management systems for every 500 multifunctional devices, you can save about 2 million rubles per year.